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ATS Resume Checker for Administrative Assistants
Administrative roles draw large applicant pools, and employers cut them down with an ATS search for specific software and duties. Our free checker scores your resume against the actual posting, shows which keywords you're missing, and helps you turn a list of duties into evidence that you're good at them. It runs on your own device, with no sign-up.
Check my administrative assistant resume
How ATS screening works for administrative assistants
The screening is mostly literal. Microsoft Office products by name (Outlook, Excel, PowerPoint), Google Workspace, calendar management, travel arrangements, expense reports, scheduling. “Proficient in office software” matches none of those searches. Name each program and each duty in the posting's words.
Every admin resume lists the same duties, so stand out with scale and trust. How many executives or staff you supported, how many meetings or trips a month, the size of events, money or time you saved, confidential work you handled. “Managed calendars” becomes “Managed calendars and travel for 3 vice presidents across 4 time zones.”
Keywords that matter on an administrative assistant resume
Use the exact wording below where it’s true of you. An ATS matches words literally, not by meaning.
| Keyword | Why it matters |
|---|---|
| Calendar management / scheduling | The most-searched administrative duty |
| Microsoft Office (Outlook, Excel, Word, PowerPoint) | Name each program; they are searched individually |
| Google Workspace | For companies that run on Gmail and Google Docs |
| Travel arrangements / travel coordination | A literal phrase in most postings |
| Expense reports (Concur, Expensify) | With the tool if you know it |
| Meeting coordination / minutes | Include agendas and follow-ups |
| Executive support / C-suite | Say the level you supported |
| Data entry / records management / filing | Core tasks, still searched |
| Office management / supplies / vendors | Shows you ran the office, not only a calendar |
| Confidentiality / discretion | Expected in executive, legal and HR support roles |
Three fixes that raise an administrative assistant resume’s score
- Say who you supported and how many. “Supported a 25-person sales team and 2 directors.” Level and headcount are how recruiters gauge the role.
- Add numbers to routine work. Meetings scheduled a week, trips booked a month, invoices processed, event attendance. Routine work is the job; show you handle volume.
- Show something you improved. “Moved paper filing to SharePoint, cutting retrieval time from minutes to seconds.” One initiative bullet per job lifts the whole resume.
Questions
Administrative assistant or executive assistant?
Keep your real titles, and use the posting's title in your summary line. Executive assistant postings expect evidence of senior support: board meetings, complex travel, confidential material. Put those first if you have them.
Should I list typing speed and software levels?
List typing speed if the posting asks or yours is strong (65+ words per minute). Skip skill bars and self-ratings: an ATS can't read them. Say what you did with the software.
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See your score
Free, no sign-up, and your resume never leaves your device. The checker opens with a typical administrative assistant posting loaded, so you see keyword match straight away.